Office Administrator – Lucas Kennedy

Join Our Team as an Experienced Office Adiminstrator at Lucas Kennedy!

Welcome to Lucas Kennedy, a Cloud Technology, Staffing Agency and Consultancy, specializing in Workday, the leading, global HR and Finance solution. With a legacy dating back to our establishment in 2008, we pride ourselves on connecting clients and candidates worldwide, matching exceptional talent with unparalleled opportunities.

As an official Workday Partner, Lucas Kennedy stands at the forefront of Workday recruitment. We are actively seeking an office administrator to join our dynamic team working from our HQ in Maidstone Kent.

Job Overview

We are seeking a detail-oriented and organized Office Administrator with prior experience in office administration, contracts, or recruitment. The ideal candidate will have a solid background in handling administrative tasks and be familiar with contract management and the recruitment process. You will play a key role in ensuring the smooth and efficient functioning of our office.

Responsibilities

People
Onboarding – Assist in drafting, reviewing, and filing employment contracts, offer letters, and onboarding documents.
Organising appraisals / follow up / notes
Birthdays
Monitoring probation periods
IT support when required
Organising events when required
Office General
Health and safety (clearing trip hazards, etc)
Liaising with cleaners
Maintaining office stock and supplies
Order and maintain office supplies and equipment, ensuring the office is well-stocked – Stationery, Water, Office refreshments.
Mailbox Monitoring
Business Support
Enquiries
Contracts
Recruitment
Administration
Manage incoming calls and emails, ensuring prompt responses and directing inquiries to the appropriate team members.
Manage candidate databases, ensuring all CVs and candidate profiles are up to date and accurately filed.
CV formatting
Contract management – contract preparation, review, and tracking, ensuring that all documents are properly organized and filed.
Contractors company insurance
Onboarding on new contractors & clients.
HireRight background checks when required.
Maintain organized filing systems for candidate records, client contracts, and other office documentation.
Finance
Management of timesheet system
Assist Finance Director with monthly pay run.
And any other additions tasks, if requested.

Qualifications and Skills:

Proven experience as an Office Administrator or in a similar role.
Experience with contracts or recruitment processes is highly desirable.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
Excellent written and verbal communication skills.
Ability to work independently and handle multiple tasks efficiently.

Additional Benefits

Company Pension Scheme
Private Healthcare Insurance Scheme
On-Site Parking

Part Time, 25 hours a week

Your Future! with Lucas Kennedy

At Lucas Kennedy, we believe in cultivating talent and maintaining a culture of continuous growth. Become a part of a company that values collaboration, embraces diversity, and offers abundant opportunities for career advancement.

If you’re an experienced Office Administrator ready to embark on an exciting journey with Lucas Kennedy, explore our current job openings and submit your application. Join us in redefining the future of Workday® recruitment on a global scale.

Why Choose Lucas Kennedy?

Official Workday Staffing Partner

Recognized as a Workday authority, we contribute significantly to the industry’s evolution.

Global Presence:
Our services transcend borders, impacting clients and candidates on a global scale.

Established Excellence:
Since 2008, Lucas Kennedy has been a synonym for excellence in Workday recruitment.

Opportunities for Growth:
Be a part of our expanding team and contribute to the continued success of Lucas Kennedy.

What Sets Our Workplace Apart?

Established Excellence:

Since 2008, Lucas Kennedy has been synonymous with excellence in Workday recruitment.

Official Workday Staffing Partner:

Recognized as a Workday authority, contributing significantly to the industry’s evolution.

Growth Opportunities:

Be part of our expanding team and contribute to the continued success of Lucas Kennedy

Cutting Edge Facilities:

Work in our two-floor, 3500 sq ft office space equipped with entertainment amenities, fostering collaboration.

Work Hard, Play Hard:

Embrace our work hard, play hard mentality, where your dedication is rewarded with camaraderie, career progression, and a host of incentives.

Dynamic Work Environment:

Engage with a lively atmosphere featuring presentation areas, private meeting spaces, fostering collaboration and innovation.

Incentives Galore:

Enjoy a range of incentives, from weekly recognitions to quarterly city breaks, days at the races, an annual trip to Ibiza, and a winter getaway to Dubai.

Friday Early Finishes and Team Drinks:

Celebrate the end of the week with Friday early finishes and team drinks in the office.